We advise on, design and build AI systems that fit the way you already work.
Arbutus Labs is a specialized AI consulting and implementation team. We learn how your business runs, recommend the right tool, set it up around your workflow or build it where nothing fits, and stay on to keep it working.
Queen's University
- AI assistant setup
- Invoicing and email automation
- Custom builds when nothing fits
- Meets across the Lower Mainland
Working With
Builders, real estate, law, hauling and logistics, and professional services.
Where We Start
Most clients come to us for one of these.
Invoicing from email
Invoices drafted from your job emails in your template, with overdue ones tracked for you.
Email, texts and scheduling
Replies drafted, appointments booked and reminders sent, ready for you to approve.
Someone local to set it up
We meet in person anywhere in the Lower Mainland and do the setup with you.
What We Do
We pick it, set it up, and make it yours.
We find the right AI tool for your business, set it up around your workflow, and customize it with your templates and rules. If nothing off the shelf fits, we build it.
Nothing gets sent until you approve it.
Example
From inbox to the right budget line in a single tap.
The problem
Invoices arrived by email across several projects. Each one was read, typed into the right budget by hand, and overruns were easy to miss.
What we set up
Invoices now show up in the owner's chat within seconds, details already filled in, and land in the right project budget with one tap.
The result
Budgets stay current, with a warning the moment any line runs hot. The owner makes the call. The assistant does the paperwork.
How It Works
One task at a time.
01Meet
In person anywhere in the Lower Mainland, or by phone. We find the task costing you the most time.
02Start with one task
We set it up and test it on your real work. Deposit up front, the balance once it works.
03Add more when it pays off
Each next task is its own decision. Ongoing support is optional.
You Stay In Control
You approve everything
The assistant drafts. You decide what gets sent.
Your data stays yours
It runs on accounts you already own, and is never used to train AI models.
You own the setup
If we stop working together, you keep everything.
Get In Touch
Start with a conversation.
A short call, or a coffee in the Lower Mainland, about where your time goes. If AI isn't a fit, we'll say so.